FORGE FITNESS & NUTRITION PRIVACY POLICY
Effective Date: 02/09/2025
Company Name: Forge Fitness & Nutrition Ltd
Address: UNIT 17, The Orchards Business Units, Colchester Alresford, CO7 8BZ
Contact: forgefitnessandnutrition@gmail.com
Forge Fitness & Nutrition Ltd (“we”, “our”, or “us”) respects your privacy and is committed to protecting your personal data. This policy explains what data we collect, how we use it, and your rights under UK GDPR and the Data Protection Act 2018.
1. Information We Collect
We may collect and process the following personal data:
Contact Information: Name, phone number, email, address.
Health & Fitness Data: Health history, body composition scans, progress tracking, and exercise preferences (for personalised coaching).
Payment Details: Billing information (handled securely via third-party payment processors).
Membership Details: Attendance records, check-in data, programme history.
Marketing Preferences: Your communication preferences and consent records.
2. How We Use Your Data
We process your personal data to:
Deliver coaching, training, and membership services.
Track progress (e.g., scans, fitness assessments).
Communicate updates, schedules, and member information.
Maintain safety records and tailor training programmes.
Send relevant marketing (only if opted in).
Comply with legal obligations (e.g., tax, accounting).
3. Legal Basis for Processing
We process your data based on one or more of the following:
Contractual necessity: To provide the services you’ve signed up for.
Consent: For marketing or optional data collection.
Legitimate interest: For running a safe and effective coaching service.
Legal obligations: Compliance with health and safety, tax, and other regulations.
4. How We Store Your Data
Stored securely on encrypted systems and/or password-protected platforms (Google Drive, coaching software).
Physical records (if any) are stored securely at our premises.
Only authorised staff and coaches have access on a need-to-know basis.
Data retention: Personal data is stored for up to 6 years after membership ends, unless you request deletion sooner.
5. Sharing Your Data
We only share your data with:
Our coaches and subcontractors (for coaching delivery).
Payment processors (for secure billing).
Legal or regulatory authorities (if required by law).
We do not sell your personal data.
6. Your Rights
Under UK GDPR, you have the right to:
Access the data we hold about you.
Request correction of inaccurate data.
Request deletion of your data (“right to be forgotten”).
Restrict or object to processing.
Withdraw consent (for marketing or optional services).
To exercise your rights, email us at forgefitnessandnnutrition@gmail.com
7. Data Security
We take appropriate security measures, including encryption, access control, and staff training, to protect your data.
8. Cookies & Website
Our website may use cookies for analytics and functionality. You can disable cookies in your browser settings.
9. Contact Us
For any data protection questions or concerns, please contact:
📧 forgefitnessandnutrition@gmail.com
📞 07947 559517
📍 UNIT 17, The Orchards Business Units, Colchester Alresford, CO7 8BZ